Time Card Calculator - Calculate Work Hours with Clock In/Out Times
Free online timesheet calculator with automatic break deduction and payroll-ready reports
Time Card Settings
Weekly Timesheet
How to Use the Time Card Calculator
Our free time card calculator simplifies weekly work hour tracking with automatic calculations.
Quick Start Guide:
- 1 Enter employee name and pay period dates
- 2 Input clock in and clock out times for each day
- 3 Add break/lunch deduction times (if applicable)
- 4 Click Calculate to see total hours
- 5 Print or download your time card report
Time Entry Examples:
Perfect For:
- Small business owners tracking employee hours
- Managers preparing weekly payroll
- Hourly employees verifying time cards
- Freelancers logging billable hours
- HR departments processing timesheets
Time Clock Calculator with Break Deduction
Our time clock calculator automatically subtracts unpaid break time from total work hours.
Standard 8-Hour Shift
Part-Time Shift
Split Shift
U.S. Labor Law Note: Most states mandate 30-minute unpaid break for shifts over 6 hours. Always check your state's specific requirements.
Calculate Weekly Work Hours and Overtime
Our calculator totals work hours across the entire week with automatic overtime detection.
Overtime Calculation Rules:
- Federal (FLSA): Hours over 40/week = 1.5x rate
- California: Hours over 8/day = overtime
- Double Time: Hours over 12/day = 2x rate (CA)
Free Timesheet Calculator Features
All-in-One Time Tracking Solution for accurate payroll processing.
Clock In/Out Tracking
Enter start and end times for each work day with multiple formats supported.
Automatic Break Deduction
Deduct lunch breaks and rest periods automatically from total hours.
Decimal Hours Conversion
Converts HH:MM to decimal format for payroll. Example: 8:30 → 8.50 hours
Printable Time Cards
Generate professional reports. Print or save as PDF for records.
Flexible Pay Periods
Weekly, bi-weekly (2 week), or monthly time tracking supported.
Overtime Detection
Automatically flags overtime hours at 1.5x or 2x rates.
Time Card Calculator with Lunch Breaks
Accurately track and deduct unpaid lunch breaks from work hours.
Common Lunch Break Durations:
12:00 PM - 12:30 PM
Deduction: 0.5 hours
12:00 PM - 1:00 PM
Deduction: 1.0 hour
12:15 PM - 1:00 PM
Deduction: 0.75 hours
State-Specific Lunch Break Laws:
- California: 30-min break for 5+ hour shifts, 2nd break for 10+ hours
- New York: 30-min break for 6+ hour shifts
- Always check your state's Department of Labor for specific requirements
Printable Time Card Reports for Payroll
Generate professional payroll-ready time card reports in seconds.
Report Includes:
- Employee name & pay period dates
- Daily clock in/out times
- Break deductions per day
- Weekly totals (HH:MM & decimal)
- Overtime hours highlighted
- Gross pay calculation
Record Keeping:
- IRS requires 2 years minimum
- Many states require 3 years
- Store printed cards securely
- Back up digital copies to cloud
- Have employees sign cards
Clock In and Clock Out Time Tracking
Track employee clock in and clock out times with precision.
Time Entry Formats Supported:
Night Shift Example (Crosses Midnight):
Biweekly and Monthly Time Card Calculation
Calculate time cards for any pay period length.
Weekly
52 pay periods/year
Most frequent payment
Biweekly
26 pay periods/year
Most common in U.S.
Semi-Monthly
24 pay periods/year
Fixed dates (1st & 15th)
Monthly
12 pay periods/year
Largest paychecks
Time Card to Decimal Hours Conversion
Automatically convert clock time to decimal hours for payroll systems.
Quick Conversion Chart:
Formula:
Hours + (Minutes ÷ 60) = Decimal Hours Example: 8:15 = 8 + (15÷60) = 8.25 hours
Common Mistake: 7:36 ≠ 7.36 hours. Correct: 7:36 = 7.60 hours (36÷60=0.60)
Frequently Asked Questions
How do I calculate time card hours?
Enter your clock in and clock out times for each day, then add any break deductions. The time card calculator automatically computes total hours worked. For example, clock in at 8:00 AM, clock out at 5:00 PM, with a 30-minute lunch = 8.5 hours worked.
How do I deduct lunch breaks from my time card?
Enter your break time in the break deduction field in minutes. Most employees have 30-60 minute unpaid lunch breaks. For example, if you worked 9 hours with a 1-hour lunch, your net hours are 8.0. The calculator automatically subtracts break time from total hours.
How do I convert time card hours to decimal for payroll?
Use the formula: Hours + (Minutes ÷ 60). For example, 8:15 = 8 + (15÷60) = 8.25 hours. Our time card calculator shows both HH:MM and decimal formats automatically, making payroll processing simple.
Can I print my time card for payroll?
Yes! Click the Print button to generate a professional time card report. You can print it or save as PDF. The report includes employee name, pay period dates, daily hours, and weekly totals in both HH:MM and decimal formats.
How do I calculate overtime on a time card?
Under federal law, overtime is hours worked over 40 in a week, paid at 1.5x your regular rate. For example, if you work 45 hours at $20/hour: Regular pay = 40 × $20 = $800, Overtime pay = 5 × $30 = $150, Total = $950. Some states have daily overtime rules too.
Does this calculator work for biweekly time cards?
Yes! You can track time cards for any pay period: weekly (7 days), biweekly (14 days), or monthly. Simply enter all work days in your pay period and the calculator totals them automatically.
What time formats does the time clock calculator accept?
We accept multiple formats: 12-hour (8:00 AM, 5:30 PM), 24-hour (08:00, 17:30), or shortcut entry (8 for 8:00 AM, 1730 for 5:30 PM). The calculator understands all common time entry methods.
How do I calculate night shift hours that cross midnight?
The calculator automatically handles midnight crossing. For example, clock in at 11:00 PM and clock out at 7:00 AM = 8 hours. Just enter the times normally and the calculator computes the duration correctly.
Is this time card calculator free?
Yes! This online time card calculator is completely free with no signup required. Calculate unlimited time cards, print reports, and track hours for as many employees as needed at no cost.
How long should I keep time card records?
The IRS requires keeping payroll records for at least 2 years. Many states require 3 years. Best practice: keep time cards for 3-4 years for legal protection during potential audits or wage disputes.